RumataGroups, invitations, and access controls
Understand who belongs to a group, which resources it can use, and when permission changes take effect.
Step-by-step guidance.
Before you start
- Open the named screen in Rumata. Available controls may depend on your account, permissions, and resource state.
Groups and memberships
Open System Explorer → Permissions. A group is a set of people or workflows. Grant that group access from the specific resource’s Manage access menu.
| Control | What it does |
|---|---|
| Groups / Invitations tabs | Switch between group membership management and invitations sent to you. |
| Search groups | Find a group by its name. |
| Collapse groups / expand groups | Change the amount of room used by the group list. |
| Group row | Show its members and available invitation controls. Membership details may require belonging to the group. |
| New | Open the group-creation form. |
| Name / Description / Create group | Create a named group, optionally explaining its purpose. Creating it does not automatically grant access to all factory resources. |
| Cancel / Close in New group | Dismiss the creation form without submitting. |
| Invite by nickname / Invite | Send a membership invitation to the exact Rumata nickname of an existing account. New registrations may use their email as the nickname; confirm it with the recipient. Enter also submits. Private, single-user groups disable invitations. |
| Add workflow / workflow search / workflow result | Choose a workflow to add as a member so it inherits the group’s access. Selecting the result applies the membership change. |
| Copy workflow ID | Copy the identifier beside a workflow in the picker without adding it to the group. |
| Remove from group / Leave group | Open confirmation to remove another member or yourself, where allowed. |
| Remove in confirmation | Remove the membership and the access it grants. Cancel keeps it. |
Invitations addressed to you
The same invitation actions are available from the account Invitations (opens in a new tab) page and the Permissions hub.
| Control | What it does |
|---|---|
| Accept | Join the named group and receive the access granted to it. |
| Decline | Reject the invitation without joining. |
| Pending state | Temporarily disable both actions for an invitation while your response is being processed. |
Manage access for one resource
Open Manage access on a workflow, activity, database, bucket, or secret. Check the resource name at the top. Permission edits are staged until Save changes.
| Control | What it does |
|---|---|
| Public row | Choose access for anyone on the internet, including people who are not signed in. Grant only the permissions intended for anonymous visitors. |
| All Rumata users row | Choose access for every signed-in Rumata user, beyond your own team. |
| Grant / permission count | Open that group’s permission choices and quick roles. |
| Viewer / Editor / Admin | Replace the group’s draft selection with a quick role. Viewer allows reading; Editor also allows changes and deletion; Admin adds sharing and access management. |
| Full access | Select every permission supported by this resource. |
| Public API on a workflow | Select the permissions needed to run an HTTP workflow and receive its result. Applying this to the Public row opens that capability to anonymous callers. |
| Individual permission checkbox | Add or remove just that capability from the draft. Available capabilities differ by resource type. |
| Remove all access | Stage removal of that group’s permissions on this resource. It does not delete the group or its memberships. |
| Add a group / Search groups / group result | Choose an existing group to stage for access. Assign its permissions, then save. |
| Create a new group / name / description / Create & add | Create a group immediately and stage it in the resource’s access form. You still need to select Save changes to apply its permissions. |
| Back in the group picker | Return from the new-group fields to the existing-group list. |
| Save changes | Apply staged group attachments and permission edits. On failure, review the error and the remaining draft before retrying. |
| Discard | Reset the permission draft to current server values. |
| Done / Close | Dismiss access management. Closing does not apply an unsaved permission draft. |
| Retry after an access-check error | Check your management permission again. If it was revoked, the dialog displays that you cannot manage this resource. |
Individual permission meanings
These are capabilities, not membership roles. A resource shows only the capabilities relevant to it.
| Control | What it does |
|---|---|
| Read | View the resource and its available contents. |
| Write | Create or modify the resource. |
| Delete | Permanently remove the resource. |
| Execute | Run a workflow, activity, or database operation where supported. |
| Share | Share the resource with others. |
| Clone / Deep clone | Copy the resource alone, or copy it together with nested resources. |
| Deep read | Read the resource and resources nested under it. |
| Manage access | Grant and remove group permissions on the resource. |
| Build / Deploy / Undeploy | Build an activity, make its deployment available to workflows, or take that deployment down. |